Database & Administrative Assistant

Position Summary

The National Employment Lawyers Association (NELA) and The Employee Rights Advocacy Institute For Law & Policy (The Institute) are searching for an experienced, detail-oriented, and organized self-starter for the position of Database & Administrative Assistant. The Database & Administrative Assistant is responsible for data entry, report generation, supporting the administrative and programmatic activities of the organizations, and additional duties as assigned by the Membership Manager & CLE Coordinator. This position regularly interacts with other NELA/The Institute staff members in providing support, and assists NELA members as needed. This is a full-time, non-exempt position. The Database & Administrative Assistant is based at NELA/The Institute’s headquarters in Concord, California office.

Compensation: Annual Salary $50-54K DOE; Vacation; Medical Leave; 100% Employer-Sponsored Medical, Vision & Dental Insurance; Pension

About Us

Founded in 1985, the National Employment Lawyers Association’s (NELA’s) mission is to empower workers’ rights attorneys through legal training, promoting a fair judiciary, and advocating for laws and policies that level the playing field for workers. We are the country’s largest professional organization that is exclusively comprised of lawyers who represent employees in cases involving employment discrimination and harassment, wage theft, employee benefits, and other employment-related matters.

Founded in 2008, The Employee Rights Advocacy Institute For Law & Policy (The Institute) is NELA’s partner organization. The Institute’s mission is to advance workers’ rights through research, thought leadership, and education for policymakers, advocates, and the public. For more information about The Institute, visit www.employeerightsadvocacy.org.

Job Responsibilities

Data Entry & Report Generation:

• Input membership dues, donations, event registrations, contact information updates, and other data into NELA’s membership and donor database, currently iMIS.
• Generate reports from iMIS, including membership lists, event participant directories, donor lists, thank you letters, and other reports as requested.

Office Administration:

• Provide reception and administrative support to staff members in NELA’s Concord and Washington DC offices.
• Perform daily office administration tasks, including managing NELA and The Institute’s main phone line; opening and processing incoming and outgoing mail; and responding to lawyer referral requests.
• Participate in weekly staff meetings and other team meetings as appropriate.
• Attend semi-annual NELA Executive Board meetings as requested.
• Other duties as assigned by the Membership Manager & CLE Project Coordinator.

Membership:

• Assist the Membership Manager & CLE Project Coordinator in membership maintenance, identifying new member prospects, and supporting other membership-related activities.
• Assist members and prospective members in all aspects of the membership application, renewal, profile updates, and other related processes, and respond to requests for information.
• Other duties as assigned by the Membership Manager & CLE Project Coordinator.

Continuing Legal Education (CLE):

• Support the Membership Manager & CLE Project Coordinator in submitting applications and maintenance of all CLE accreditation for NELA’s CLE programs.
• Assist the Membership Manager & CLE Project Coordinator in coordinating CLE registration and information, including follow-up with program registrants as needed, sign-in forms, program directories, and name badges; and respond to requests for program information.

• Travel to NELA’s Annual Convention and other NELA or NELA Affiliate CLE programs as needed.

Development:

• Support the Director of Development with administrative tasks related to fundraising for NELA/The Institute.